Require Snohomish County to develop and implement written policies and procedures to ensure subrecipient performance reports are reviewed for accuracy.

Require Snohomish County to develop and implement controls to ensure that only allowable and supported costs are charged to the COSSUP grant.

Remedy $14,075 in unallowable questioned costs associated with the following issues:
a. $2,537 in unallowable fringe benefit costs.

Remedy $14,075 in unallowable questioned costs associated with the following issues:
b. $2,053 in unallowable client flex fund costs.

Remedy $14,075 in unallowable questioned costs associated with the following issues:
c. $7,335 in unallowable other non-personnel costs.

Remedy $14,075 in unallowable questioned costs associated with the following issues:
d. $2,150 in unallowable indirect costs.

Remedy $11,322 in unsupported questioned costs associated with the following issues:
a. $3,361 in unsupported client flex fund costs.

Remedy $11,322 in unsupported questioned costs associated with the following issues:
b. $7,961 in unsupported other non-personnel costs.

Work with Snohomish County to review historical subrecipient reimbursement requests to identify similar unallowable and unsupported costs and to remedy any questioned costs that are uncovered as a result of the review.

Require Snohomish County develop and implement written policies and procedures to accurately prepare Federal Financial Reports.

Work with OSP to reevaluate the grant goals and clarify grant expectations and goals for the 15PBJA-23-GG-00975-COVE grant.

Require OSP to develop and formalize performance reporting procedures and documentation to help ensure program results are accurately reported and supported, as required.

Ensure that OSP develops and implements adequate federal financial reporting procedures to help ensure that it submits accurate FFRs.

Develop a written plan for Superfund program continuity that includes procedures for recurring tasks and clearly assigns responsibilities to the Office of Financial Management personnel who will likely inherit the cost reconciliation duties.

Update its guidance to sufficiently detail its reconciliation process, including: (a) identifying and reconciling cost reports, (b) extracting data for Superfund and non-Superfund costs, (c) applying direct labor and indirect cost rates, and (d) accounting for other direct costs. Additionally, this guidance should be maintained as a living document and regularly reviewed and updated, at least annually, to ensure accurate, consistent, and efficient financial reporting.

Revise the indirect cost reconciliation calculation report and Schedule 4 to include descriptive terms that more accurately reflect the fields Superfund Indirect Percentage, Superfund Indirect Rate, and
Total Indirect Rate.

Ensure that FDC SeaTac follows the BOP Patient Care policy for sick call requests by adjusting its processes to log all inmate sick call requests from inmates, regardless of method of request, into the Bureau Electronic Medical Records System.

Develop and implement a plan to regularly review the age and status of all sick call requests and ensure that all inmate sick call requests are addressed by the Health Services Department consistent with BOP policy.

Implement a plan to ensure timely completion of laboratory orders at FDC SeaTac and address any backlogs that may persist.

Ensure that all FDC SeaTac inmates receive age-appropriate preventive healthcare screenings as outlined in the BOP's Clinical Guidelines for Preventive Health Care Screening.

Implement a plan to ensure that FDC SeaTac health intake screenings, including pregnancy tests, are completed in a timely manner, according to BOP policy, and that any overdue screenings are promptly completed.

Monitor FDC SeaTac to ensure that the corrective actions described in our report have resulted in lasting improvements to medication administration.

Ensure that the pharmacy implements enhanced management controls that adhere to BOP policy for Pharmacy Services regarding securing controlled substances in a safe.

Develop and implement a strategy for consistent and timely administration of evening pill line, including insulin, to support appropriate medication management.

Ensure that FDC SeaTac adheres to BOP policy for sanitation and organization in the Health Services Department.

Ensure that FDC SeaTac conducts employee random pat searches fully in accordance with BOP policy requirements, including those governing the frequency and timing of the searches to be conducted across all shifts.

Ensure that FDC SeaTac's visitor entrance and search procedures and practices align with BOP policy.

We recommend that OJP work with Texas OOG to enhance its grant administration policies and procedures to ensure that regular desk reviews and site monitoring of subawards are conducted for all subrecipients in accordance with the VOCA Guidelines and establish a plan to perform site monitoring for those subawards that have not received a site monitoring visit within the last 2 years.

We recommend that OJP work with Texas OOG to enhance its subrecipient monitoring to include verification procedures for subrecipient-reported performance data during programmatic reviews.

We recommend that OJP work with Texas OOG to revise or to develop and implement a record retention policy that ensures Texas OOG complies with federal grant award requirements.