Ensure that the CCI develop, implement, and disseminate written policies and procedures specific to: The VOCA-funded program administration

Ensure that the CCI develop, implement, and disseminate written policies and procedures specific to: Ensuring the integrity and accuracy of its victim records and ensuring its performance reports are accurate.

Ensure that the CCI develop, implement, and disseminate written policies and procedures specific to: Ensure adequate controls over transactions being approved by designated approvers and segregation of duties are implemented, including in cases where the designated approver is also the requester.

Ensure that the CCI develop, implement, and disseminate written policies and procedures specific to: Allocating costs in proportion to the benefits obtained or another reasonable basis.

Ensure that the CCI develop, implement, and disseminate written policies and procedures specific to: Reconciliation of programmatic activities affecting financial outlays, to ensure that any victim direct assistance is utilized fully and that associated costs for any unused assistance is refunded to the CCI's VOCA funds appropriately.

Ensure that the CCI: Re-evaluate its stated goal of serving 300 new and unduplicated victims to ensure the goal is attainable for future VOCA subaward applications.

Ensure that the CCI: Develop controls within its fiscal policies and procedures to ensure adequate supporting documentation is maintained for all VOCA-funded transactions.

Remedy CCI's unsupported questioned costs totaling $9,448.

Ensure that the Nevada DCFS incorporates controls to verify the accuracy of its subrecipients' quarterly performance reports.

Revise its procedures to ensure all electronic storage media containing sensitive or classified information, including hard drives that are extracted from computers slated for destruction, are appropriately accounted for, tracked, timely sanitized, and destroyed.

Implement controls to ensure its electronic storage media are marked with the appropriate National Security Information (NSI) classification level markings, in accordance with applicable policies and guidelines.

Ensure that the Illinois Court of Claims develops a conflict of interest policy.

Work with the Illinois Court of Claims to ensure its Fiscal Year (FY) 2020, FY 2021, and FY 2022 Crime Victim State Certification Forms accurately reflect all activity and payments and take necessary steps to recover any excess awarded funds as appropriate.

Ensure that the Illinois Court of Claims incorporates its informal procedure for completing state certification forms into the Illinois Court of Claims' official accounting procedures and that this procedure instructs the use of actual expenditures, rather than drawdown amounts, when computing the total amount of Victims of Crime Act (VOCA) victim compensation formula grant funds used to pay compensation claims.

Ensure that the Illinois Court of Claims updates its policies and procedures to reflect the current method for tracking performance information and that the Illinois Court of Claims follows its existing policy of conducting a secondary review of performance data prior to its entry into the performance report.

Ensure that the Illinois Court of Claims examines its existing financial management activities and establishes enhanced controls to help mitigate the risk associated with manual data entry. As part of this effort, the Illinois Court of Claims should consider the use of an electronic financial management system with inherent controls.

Ensure that the Illinois Court of Claims assesses its grant administration needs and identifies how best to use the administrative expenditure allowance in carrying out its grant administration activities, including considering its need for improvements to its program infrastructure and the prudence of utilizing grant funds to pay the full compensation of a commissioner for periods in which no work is performed.

Remedy the $123,965 in unsupported costs associated with victim compensation claims.

Remedy the $1,200 in unallowable costs relating to the fitness equipment.

Ensure that the Illinois Court of Claims aligns its policies and procedures with the DOJ Grants Financial Guide's record retention requirements.

Ensure that the Illinois Court of Claims enhances it policies and procedures to include the daily loss of earnings computation methodology and the use of the templated spreadsheet.

Ensure that the Illinois Court of Claims updates its drawdown policy to ensure that federal cash on hand is the minimum needed for reimbursements or disbursements made immediately or within 10 days.

In coordination with the Department of Justice (Department), continue to support implementation of the Final Rule by advancing counsel and responding expediently to requests for information that are routed to the BOP from various stakeholders.

Remedy $8,361 in unsupported contractor costs under Grant Number 15PJDP-22-GG-03809 DGCT.

Remedy $10,077 in unsupported other direct costs, including $7,009 under Grant Number 2020-DC-BX-0110, $895 under Grant Number 2020-AR-BX-0082, $364 under Grant Number 15PBJA-21-GG-03978 MENT, and $1,809 under Grant Number 15PJDP-22-GG-03809 DGCT.

Remedy $74,840 in unsupported matching costs under Grant Number 2020-DC-BX-0110.

Coordinate with MHMR to ensure that the matching requirement is met.

As DOJ policy does not address what information Department personnel may include in a statement that is determined to be necessary to reassure the public that the appropriate law enforcement agency is investigating a matter or to protect public safety, we recommend that the Department revise this policy to require that the information contained in a statement released pursuant to JM 1-7.400(C) be reasonably necessary either to reassure the public that the appropriate law enforcement agency is investigating a matter or to protect public safety.

We recommend that the Department make clear whether the Justice Manual's Confidentiality and Media Contacts Policy, Justice Manual 1-7.000, applies to the Attorney General.

We recommend that the Department clarify its policies to address whether any of the provisions of 28 C.F.R. 50.2 remain Department policy in light of the existence of the Confidentiality and Media Contacts Policy contained in the Justice Manual.