Immigration and Naturalization Service
Management of Property
Report No. 01-09
Office of the Inspector General
The Immigration and Naturalization Service (INS) is responsible for administering and enforcing the nation's immigration laws. The INS's strategic goals include improving service delivery of benefits to the public, securing U.S. borders against illegal migration, facilitating lawful travel and commerce, deterring unlawful migration, and expediting the removal of illegal aliens. In Fiscal Year 1999, the INS had over 28,000 employees, an annual budget of approximately $3.9 billion, and a property inventory of over $640 million. The major categories of INS property include vehicles, computer equipment, communications equipment, firearms, aircraft, and "other" items.
The Office of the Inspector General (OIG), Audit Division, conducted this audit to assess the INS's controls for ensuring that property was safeguarded against waste, loss, unauthorized use, and misappropriation. Our audit objectives were to determine the: (1) adequacy of management controls over property, (2) extent of compliance with laws and regulations related to property management, and (3) reliability of property management records. To assess reliability, we examined the accuracy and completeness of selected information maintained in the Asset Management Information System (AMIS). AMIS is an automated database designed to record and report information on INS property from acquisition to disposal.
In general, we found that the INS did not adequately account for property and that immediate corrective actions are necessary. Tightened accountability of property helps prevent waste, loss, unauthorized use, or misappropriation. More specifically, we concluded that the INS:
In addition to these deficiencies, we found troubling results when we analyzed the status of 539 weapons that had been identified by the INS as being lost, missing, or stolen. Specifically, INS staff did not routinely report the status of these weapons through proper channels and, as a result, did not initiate timely follow-up action to resolve each instance of an unaccounted for weapon. We identified at least six instances in which INS weapons were linked to the commission of a crime and were subsequently recovered by local law enforcement agencies.
As a result of our audit, INS management recognized its control weaknesses and initiated some corrective actions, such as more stringent physical inventory procedures. Also in response to our audit, the INS categorized property management as a material weakness in the U.S. Department of Justice Management Controls Report for Fiscal Year 2000. However, it is critical that further improvement be made and controls strengthened to protect INS assets and maintain adequate records.
The details of our results are contained in the Findings and Recommendations section of the report. Our audit objectives, scope, and methodology are contained in Appendix I.