U.S. DEPARTMENT OF JUSTICE

OFFICE OF COMMUNITY ORIENTED POLICING SERVICES

GRANTS TO THE CITY OF SAN JOSE POLICE DEPARTMENT

CALIFORNIA

GR-90-98-008

FEBRUARY 1998

EXECUTIVE SUMMARY

The Office of the Inspector General, Audit Division, has completed an audit of four grants awarded by the U.S. Department of Justice (DOJ), Office of Community Oriented Policing Services (COPS), to the City of San Jose Police Department (SJPD), California. The SJPD received a grant of $2,325,000 to hire 31 sworn officers under the Accelerated Hiring, Education, and Deployment Program (AHEAD), $1,888,892 to redeploy 93 sworn officer full-time equivalents (FTEs) into community policing under the Making Officer Redeployment Effective program for 1995 (MORE 95), $975,000 to hire 13 sworn officers under the Universal Hiring Program (UHP), and $1,492,310 to redeploy 63 officer FTEs to community policing under MORE 96. The purpose of the additional officers under each of the grant programs is to enhance community policing efforts.

In brief, our audit determined that the SJPD violated the following grant conditions:

- Unallowable costs for Medicare and Concern totaling $5,335 were charged to the AHEAD ($1,302) and the UHP ($4,033) grants.

- SJPD did not track the number of redeployed hours. Since we could not verify grant funds were used to redeploy officers, we determined $1,888,892 spent under the MORE 95 grant was unsupported.

- The Financial Status Reports for the AHEAD and MORE grants did not accurately reflect costs as reported in the accounting records.

- The 1996 Officer Progress Report due on June 20, 1997, was not submitted to the COPS office for the AHEAD grant. In addition, Financial Status Reports for the AHEAD and MORE 95 grants were not submitted timely.

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