Audit Report


Office of Community Oriented Policing Services

Ouachita Parish, Louisiana,

Sheriff's Department



September 21, 1998




The Office of the Inspector General, Audit Division, has completed an audit of three grants awarded by the U.S. Department of Justice (DOJ), Office of Community Oriented Policing Services (COPS), to the Ouachita Parish Sheriff's Department in Monroe, Louisiana. Ouachita Parish received a grant of $374,917 to hire six deputies under the Accelerated Hiring, Education, and Deployment (AHEAD) program, $624,863 to hire ten deputies under the Universal Hiring Program (UHP), and $4,050 under the Troops to COPS Program. The purpose of the AHEAD and UHP grants was to hire additional officers to enhance community policing efforts and the purpose of the Troops to Cops grant was to reimburse the parish for training costs incurred for hiring a qualified veteran as a deputy.

Generally, Ouachita Parish properly managed the COPS grants; however, we found the following discrepancies with regard to meeting the grant conditions:

- Total proposed costs in both the AHEAD and UHP grant applications were in excess of the actual salaries and benefits paid. This resulted in the grant awards being overfunded by $101,665.

- Retirement benefits decreased from 6 percent to 5 percent. This caused reimbursement requests to be overstated by $1,145.

- A retention plan was not developed for continuing the employment of the grant-funded deputies at the end of the grant period.

- The Financial Status Reports did not accurately reflect the actual expenses of Ouachita Parish for the deputies hired under the COPS grants.