Semiannual Report to Congress

October 1, 2008 – March 31, 2009
Office of the Inspector General


Statistical Information

Audit Statistics

Audit Summary

During this reporting period, the OIG’s Audit Division issued 155 audit reports, which contained more than $15 million in questioned costs and more than $107,000 in funds to be put to better use and made 377 recommendations for management improvement. Specifically, the Audit Division issued 23 internal audit reports of Department programs funded at more than $151 million; 29 external audit reports of contracts, grants, and other agreements funded at more than $15 million; and 103 Single Audit Act audits funded at more than $483 million. In addition, the Audit Division issued eight Notifications of Irregularities and one Management Advisory Memorandum.



Funds Recommended to Be Put to Better Use
Audit Reports Number of
Audit Reports
Funds
Recommended
to Be Put to
Better Use
No management decision made by beginning of period 3 $3,051,384
Issued during period 2 $107,653
Needing management decision during period 5 $3,159,037
Management decisions made during period:
– Amounts management agreed to put to better use1
– Amounts management disagreed to put to better use

1
0

$66,403
$0
No management decision at end of period 4 $3,092,634
1 Includes instances in which management has taken action to resolve the issue and/or the matter is being closed because remedial action was taken.


Audits with Questioned Costs
Audit Reports Number
of Audit
Reports
Total Questioned
Costs (including
unsupported
costs)
Unsupported
Costs
No management decision made by beginning of period 3 $7,029,192 $1,332,906
Issued during period 50 $15,770,352 $9,175,496
Needing management decision during period 53 $22,799,544 $10,508,402
Management decisions made during period:
– Amount of disallowed costs1
– Amount of costs not disallowed
38
0
$9,632,837
$0
$3,610,837
$0
No management decision at end of period 15 $13,166,707 $6,897,565
1 Includes instances in which management has taken action to resolve the issue and/or the matter is being closed because remedial action was taken.


Audits Involving Recommendations for Management Improvements
Audit Reports Number of
Audit Reports
Total Number of
Management
Improvements
Recommended
No management decision made by beginning of period 1 1
Issued during period 118 377
Needing management decision during period 119 378
Management decisions made during period:
– Number management agreed to implement1
– Number management disagreed with
982
0
318
0
No management decision at end of period 22 60
1 Includes instances in which management has taken action to resolve the issue and/or the matter is being closed because remedial action was taken.

2 Includes one instance where management agreed with most but not all of the audit’s recommendations.

OIG Reporting Required by the National Defense Authorization Act for FY 2008

The National Defense Authorization Act for FY 2008 requires all Inspectors General appointed under the IG Act to add an annex to their Semiannual Reports:  1) listing all contract audit reports issued during the reporting period containing significant audit findings; 2) briefly describing the significant audit findings in the report; and 3) specifying the amounts of costs identified in the report as unsupported, questioned, or disallowed. This Act defines significant audit findings as unsupported, questioned, or disallowed costs in excess of $10 million or other findings that the Inspector General determines to be significant. It defines contracts as a contract, an order placed under a task or delivery order contract, or a subcontract.

The OIG did not issue any audits that fit these criteria during this semiannual reporting period.

Audit Followup

OMB Circular A-50

OMB Circular A-50, Audit Followup, requires audit reports to be resolved within 6 months of the audit report issuance date. The Audit Division monitors the status of open audit reports to track the audit resolution and closure process. As of March 31, 2009, the OIG closed 110 audit reports and was monitoring the resolution process of 368 open audit reports.

Unresolved Audits

Audits Over 6 Months Old without Management Decisions

As of March 31, 2009, the following audits had no management decision or were in disagreement:

Evaluation and Inspections Statistics

The chart below summarizes E&I’s accomplishments for the 6-month reporting period ending March 31, 2009.


E&I Workload Accomplishments Number of
Reviews
Reviews active at beginning of period 7
Reviews canceled 0
Reviews initiated 1
Final reports issued 1
Reviews active at end of reporting period     7

Follow-Up Activities

Unresolved Reviews

DOJ Order 2900.10, Follow-up and Resolution Policy for Inspection Recommendations by the OIG, requires reports to be resolved within 6 months of the report issuance date. As of March 31, 2009, one report, “The United States Marshals Service Judicial Security Process,” had one unresolved recommendation. The OIG continues to work with the USMS to resolve it.

Investigations Statistics

The following chart summarizes the workload and accomplishments of the Investigations Division during the 6-month period ending March 31, 2009.


Source of Allegations
Hotline (telephone, mail, and e-mail)
Other sources
Total allegations received
1,001
3,488
4,489
Investigative Caseload
Investigations opened this period
Investigations closed this period
Investigations in progress as of 3/31/09    
171
180
373
Prosecutive Actions
Criminal indictments/informations
Arrests
Convictions/Pleas
52
56
49
Administrative Actions
Terminations
Resignations
Disciplinary action
18
49
36
Monetary Results
Fines/Restitutions/Recoveries $4,473,696

Integrity Awareness Briefings

OIG investigators conducted 129 Integrity Awareness Briefings for Department employees throughout the country. These briefings are designed to educate employees about the misuse of a public official’s position for personal gain and to deter employees from committing such offenses. The briefings reached 3,729 employees.

 


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