We provided a draft audit report to JMD and the 17 DOJ components included in our audit for review and comment. Each component’s comments have been incorporated in Appendices XII through XX of this report, which details the actions taken or plans for implementing our recommendations. Based on the written comments from the audited components, minor adjustments were made to the report and the status of the recommendations is as follows.
Resolved (FBI). This recommendation can be closed when we receive documentation supporting that the FBI revised the key indicator “Number of Child Pornography Websites or Web Hosts Shut Down,” to accurately measure the FBI’s role and activities.
Resolved (FBI). This recommendation can be closed when we receive documentation supporting that the FBI developed and implemented procedures to ensure that complete and accurate information is obtained to report on the key indicator “Number of High-Impact Internet Fraud Targets Neutralized,” or revised this key indicator.
Closed (Civil Rights Division).
Closed (OJP).
Resolved (OJP). This recommendation can be closed when we receive documentation supporting that OJP coordinated with the CCDO and used data sets that are limited to sites with data for both years or removed the reduction portion from this key indicator and only reported on the number of homicides per Weed and Seed site for the key indicator “Reduction of Homicides Per Site Funded Under the Weed and Seed Program.”
Closed (OJP).
Resolved (OJP). This recommendation can be closed when we receive documentation supporting that OJP coordinated with the BJA and developed and implemented procedures to ensure that RSAT data is accurately reported in the future for the key indicator “Number of Participants in the Residential Substance Abuse Treatment Program.”
Resolved (BOP). This recommendation can be closed when we receive supporting documentation that the BOP submitted the following FY 2007 update to the data collection and storage section of the MD&A to the DOJ “Data is gathered from the BOP's operational computer system (SENTRY), and is analyzed by the BOP's Office of Research and Evaluation” and the following update to the data definition section “Recidivism means a tendency to relapse into a previous mode of behavior, such as criminal activity resulting in arrest and incarceration. The definition of recidivism employed for this performance measure is return to BOP custody due to conviction for a new offense” for the key indicator “Comparative Recidivism Rates for FPI Inmates versus non-FPI Inmates.”
Resolved (BOP). This recommendation can be closed when we receive documentation supporting that the BOP disclosed within the data limitation section of the PAR the data lag between the time an inmate is arrested and when the information is entered into SENTRY for the key indicator “Comparative Recidivism Rates for FPI Inmates versus non-FPI Inmates.”
Closed (BOP).
Resolved (FBI). This recommendation can be closed when we receive documentation supporting that the FBI has examined the accuracy of its MD&A narratives covering its key indicators, verified supporting information necessary to ensure the accuracy of the key indicator performance data, and notified staff of the significant need for accuracy of the key indicator information presented in the MD&A for the PAR.
Resolved (EOUSA). This recommendation can be closed when we receive documentation supporting that EOUSA has examined the accuracy of its MD&A narrative covering its key indicator, verified supporting information necessary to ensure the accuracy of the key indicator performance data, and notified staff of the significant need for accuracy of the key indicator information presented in the MD&A for the PAR.
Resolved (Antitrust Division). This recommendation can be closed when we receive documentation supporting that the Antitrust Division has examined the accuracy of its MD&A narrative covering its key indicator, verified supporting information necessary to ensure the accuracy of the key indicator performance data, and notified staff of the significant need for accuracy of the key indicator information presented in the MD&A for the PAR.
Resolved (Civil Division). This recommendation can be closed when we receive documentation supporting that the Civil Division has examined the accuracy of its MD&A narrative covering its key indicator, verified supporting information necessary to ensure the accuracy of the key indicator performance data, and notified staff of the significant need for accuracy of the key indicator information presented in the MD&A for the PAR.
Closed (Civil Rights Division).
Resolved (Criminal Division). This recommendation can be closed when we receive documentation supporting that the Criminal Division has examined the accuracy of its MD&A narrative covering its key indicator, verified supporting information necessary to ensure the accuracy of the key indicator performance data, and notified staff of the significant need for accuracy of the key indicator information presented in the MD&A for the PAR.
Resolved (Environment and Natural Resources Division). This recommendation can be closed when we receive documentation supporting that the Environment and Natural Resources Division has examined the accuracy of its MD&A narrative covering its key indicator, verified supporting information necessary to ensure the accuracy of the key indicator performance data, and notified staff of the significant need for accuracy of the key indicator information presented in the MD&A for the PAR.
Closed (Tax Division).
Resolved (EOUST). This recommendation can be closed when we receive documentation supporting that the EOUST has examined the accuracy of its MD&A narrative covering its key indicator, verified supporting information necessary to ensure the accuracy of the key indicator performance data, and notified staff of the significant need for accuracy of the key indicator information presented in the MD&A for the PAR. However, the EOUST response implies that our report presentation is misleading because according to EOUST “without reviewing the audit reporting its entirety, the recommendation presented by the OIG would leave readers with the impression that such data validation and integrity issues exist at the USTP.”. We disagree with this comment as there is no suggestion that further conditions exist, and we do not believe that a reader would be left with an erroneous impression. All conditions are presented in specific terms without any implication beyond the audited results.
Closed (OJP).
Closed (BOP).
Resolved (JMD). This recommendation can be closed when we receive documentation supporting that JMD has prepared and issued a formal policy requiring components to provide the supporting performance data information with the annual MD&A submission and that JMD has developed and implemented procedures for examining the performance information submitted by the components in their annual MD&As.