Department of Justice Process for Identifying, Preventing, and Recovering Improper and Erroneous Payments

Audit Report 05-19
April 2005
Office of the Inspector General

The responses to our draft report from JMD, OJP, the BOP, the FBI, and the USMS, as consolidated by JMD, appear in Appendix IV. In their responses, the components agreed with all 22 of our recommendations and each component described corrective actions it has taken or intends to take to close the audit recommendations. Also attached to the component responses was documentation to support some of the responses. Due to its volume, we have omitted these documents; however, they can be obtained by contacting the Office of the Inspector General. The status of the individual recommendations and the responsible components are as follows: Closed (BOP). Closed (BOP). Closed (OJP). Resolved (OJP). This recommendation can be closed when we receive documentation that OJP has conducted a complete program inventory and performed a risk assessment for each identified program. Closed (OJP). Closed (FBI). Resolved (FBI). This recommendation can be closed when we receive documentation that a copy of the FBI’s Desk Guide for invoice processing procedures has been provided to all relevant employees. Closed (USMS). Resolved (USMS). This recommendation can be closed when we receive documentation that the USMS has conducted a complete program inventory and performed a risk assessment for each identified program. Closed (USMS). Resolved (USMS). This recommendation can be closed when we receive formalized policies and procedures from the USMS for the implementation of an ongoing internal review program, which includes transaction testing. Resolved (JMD). This recommendation can be closed when we receive documentation that JMD has developed and implemented a Department-wide recovery audit policy, including the scope, types of payments, and criteria to be included in each component’s recovery audit program. Closed (JMD). Resolved (BOP). This recommendation can be closed when we receive documentation that the BOP has developed and implemented written policies and procedures for its recovery audit program, in accordance with guidance received from JMD. Closed (BOP). Resolved (OJP). This recommendation can be closed when we receive documentation that OJP has developed and implemented written policies and procedures for its recovery audit program, in accordance with guidance received from JMD. Resolved (OJP). This recommendation can be closed when we receive documentation that OJP’s recovery audit program addresses and includes a review of grant payments. Closed (OJP). Resolved (FBI). This recommendation can be closed when we receive documentation that the FBI has developed and implemented a comprehensive recovery audit program, including written policies and procedures, in accordance with guidance received from JMD. Closed (FBI). Resolved (USMS). This recommendation can be closed when we receive documentation that the USMS has developed and implemented a comprehensive recovery audit program, including written policies and procedures, in accordance with guidance received from JMD. Closed (USMS).