Resolved. This recommendation can be closed when we receive documentation supporting that OJP has implemented requirements that SWBPI recipients submit a list of cases in support of the reimbursement requests. This list should include sufficient information to verify the eligibility of the cases submitted for reimbursement, including: (1) case number, (2) defendant name, (3) arrest date, (4) disposition date, (5) initiating federal law enforcement agency, and (6) referring federal agency. Additionally, for pre‑trial detention reimbursements the case list should include the defendant booking date and release date.

Resolved. This recommendation can be closed when OJP provides documentation supporting that the SWBPI system has been modified to facilitate reviews of the reimbursement requests and supporting case information to ensure that the number of cases submitted for reimbursement is accurate and that all cases submitted are eligible for reimbursement.

Resolved. This recommendation can be closed when OJP provides documentation supporting that programmatic and financial monitoring guidelines for SWBPI recipients have been developed and implemented to: (1) ensure compliance with the programmatic, administrative, and fiscal requirements of relevant statutes, regulations, policies, and guidelines; (2) provide guidance on OJP policies and procedures, program requirements, general federal regulations, and basic programmatic, administrative, and reporting requirements; and (3) identify and resolve problems that may impede the effective administration of the program.

Resolved. This recommendation can be closed when OJP provides documentation supporting that the SWBPI system has been modified to facilitate the collection of actual prosecution and detention costs for SWBPI cases.

Resolved. This recommendation can be closed when OJP provides documentation supporting that the SWBPI system has been modified to ensure that SWBPI reimbursement amounts are adjusted to more accurately reflect actual costs based on the cost data provided by SWBPI participants.

Resolved. This recommendation can be closed when OJP provides documentation supporting that the “both” category has been eliminated and the instructions to SWBPI jurisdictions have been revised to require that prosecution and pre-trial detention reimbursement requests be submitted separately.

Resolved. This recommendation can be closed when OJP provides documentation supporting that the SWBPI system has been modified to ensure that reimbursements for prosecution services are based on the time and effort spent on prosecuting the case rather than the number of days the case was open.

Resolved. This recommendation can be closed when OJP provides documentation supporting that the SWBPI system has been modified to request detention data for SWBPI applicants and ensure that pre‑trial detention reimbursements are based on the actual number of days the defendant was detained.

Resolved. This recommendation can be closed when OJP provides documentation supporting that the SWBPI system has been modified to ensure that pre-trial detention reimbursements are based on the jurisdiction’s actual daily detention rate.

Resolved. This recommendation can be closed when OJP provides documentation supporting that new guidance has been issued to SWBPI recipients requiring that documentation be maintained to support that SWBPI reimbursements, when combined with other federal prosecution and pre-trial detention funding, do not exceed 100 percent of the prosecution and detention costs for SWBPI cases.

Resolved. This recommendation can be closed when OJP provides documentation supporting that the SWBPI system has been modified to better capture other federal prosecution and pre-trial detention funding received by SWBPI applicants to ensure that SWBPI recipients make the necessary adjustments to SWBPI applications to account for other federal funding received for SWBPI cases.

Resolved. This recommendation can be closed when OJP provides documentation supporting that the SWBPI system has been modified to facilitate the review of SWBPI reimbursement applications to identify potential duplicate funding.

Resolved. This recommendation can be closed when OJP provides documentation supporting that an online training program, specific to the SWBPI guidelines, for the participating jurisdictions has been developed and implemented.