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Payments to Vendors by United States Attorneys' Offices

Report No. 04-07
December 2003
Office of the Inspector General


Appendix IV
Office of the Inspector General,
Audit Division, Analysis and Summary of Actions Necessary to Close Report

The EOUSA's response to the audit (Appendix III) describes the actions taken or plans for implementing our recommendations. This appendix summarizes our response and the actions necessary to close the report.

Recommendation Number:

  1. Closed. The JMD Finance staff has confirmed that subcertifiers cannot bypass their delegated payment limits.
  1. Resolved. The Facilities and Support Services Staff have requested that the purchase card statement be modified. To close this recommendation, please provide us with the final determination made by BankOne to modify the purchase card statement.
  1. Resolved. The Resource Management and Planning Staff will discuss the redesign and reissuance of the Accountable Officers Signature Form, OBD-234. To close this recommendation, please provide us with the final determination made by JMD concerning the redesign and reissuance of the Form OBD-234.
  1. Resolved. The Facilities and Support Services Staff will request that JMD establish new dollar limits for purchases made from UNICOR, NIB/NISH, and FEDSTRIP by Contracting Officers. To close this recommendation, please provide us with the final determination made by JMD to establish new dollar limits and to modify the existing Contracting Officers Certificates indicating the new dollar limits.
  1. Resolved. The EARS staff is in the process of revising their evaluation guide. To close this recommendation, please provide us with a copy of the latest EARS guide noting the changes made.
  1. Resolved. The EARS staff is in the process of revising their evaluation guide to expand their review to all years since the last review. To close this recommendation, please provide us with a copy of the latest EARS guide noting the sampling that covers all years since the last review.
  1. Resolved. JMD now mandates use of their comprehensive checklist in all acquisitions exceeding $2,500. EOUSA has requested that JMD enhance their form to add elements of value. We suggest that additional elements such as the name of the purchase card holder, the date goods or services were ordered, the person who received and checked the goods or services, the approving officer's name and date, the budget officer's name and date, and simple instructions for completing the form requiring initials of the person approving/performing the function be added to the existing mandatory checklist. To close this recommendation, please provide us with a copy of the final checklist noting the changes made to the form.