A. SURVEY OF USAO CRISIS MANAGEMENT COORDINATORS ON CRITICAL INCIDENT RESPONSE PLANNING

B. Background

1. What is your name?

2. In addition to being the CMC, what other responsibilities do you have?

3. What is your District?

4. When did you become the CMC?

5. Before becoming the CMC, did you have any prior crisis management or critical incident planning/response experience?
  Yes
  No

6. If you became the CMC after January 1, 2003, who was your predecessor?

C. CIRP Training and Guidance

7. What CIRP training have you received? Check all that apply.

  Training or guidance on drafting a Critical Incident Response Plan
  Training on conducting an exercise (simulated or table-top)
  Training on drafting an after-action report
  Have not received training and none is scheduled
  Have not received training, but training is scheduled

8. If you have not received training and none is scheduled, do you know why?

9. If you received training, how was it obtained? (Enter FC for formal classroom, RM for review of material, B for both, or O for other)

 Drafting a CIRP

 Conducting a critical incident exercise

 Drafting an after-action report

10. If you received training, when did you receive it? (Enter month and year)

(1) Drafting a CIRP
(2) Conducting a critical incident exercise
(3) Drafting an after-action evaluation
(4) Other

11. If you responded “Other” to question 10, please explain:

12. Did you attend the joint Anti-Terrorism Advisory Council Coordinators’ and Crisis Management Coordinators’ Conference in 2004?
  Yes
  Yes, but only the CMC portion of the conference
  No

13. Did you attend the Crisis Management Coordinators’ Conference in 2005?
  Yes
  No

14. Did you find these training opportunities and conferences helpful in understanding the role United States Attorney’s Offices would play in a crisis, in relation to other federal agencies, as well as with state and local authorities?
  Yes
  No
  I attended neither conference, nor have I received any training

15. Do you believe more CMC conferences should be conducted?
  Yes, on an annual basis
  Yes, on a biannual basis
  Yes, on a triennial basis
  No

16. If you answered “No” to either question 14 or 15, please provide a brief reason why.

17. Should other types of training be provided and, if so, what types of training should be available?

D. CIRP Planning

18. Did you find the critical incident planning information on the Anti-Terrorism Advisory Council’s website useful?(http://dojnet.doj.gov/usao/eousa/atac_irs/index.html)
  Yes
  No
  Have not visited the website for planning information

19. Did you find the model plan useful in updating your District’s Critical Incident Response Plan?
  Yes
  No
  Have not used the sample plan

20. In formulating your District’s plan, did you consider unique local concerns and/or vulnerabilities i.e., earthquakes, militias, etc? If there is a specific local vulnerability that your plan addresses, please explain in question 60.
  Yes
  No
  I was not involved in formulating the District’s plan

21. After a CMC evaluator reviewed your District’s CIRP in mid-2004, did you, or your predecessor, make changes to your District’s CIRP based on comments the evaluator provided about your Plan?
  Yes
  No
  Don’t know

22. In completing the CIRP, it was supposed to contain several subcomponents (checklists, CIR kit, etc). Has your District completed these items?
  Yes
  No

E. CIRP Testing and Exercises

23. Did your District conduct a table-top or simulated exercise required by EOUSA in 2004? If you answer “No,” skip to question 25.
  Yes
  No
  Don’t know

24. If your District conducted an exercise in 2004, was the required after-action report provided to EOUSA?
  Yes
  No

25. In addition to the exercise required in 2004, has your District tested your CIRP in any other exercises in 2005 and/or 2006 (simulated or table-top)?
  Yes
  No
  Don’t know

26. If you answered “No” to question 25, do you have an exercise scheduled in CY 2006?
  Yes
  No

27. Since January 1, 2005, has your District participated in any other exercise, such as one with the local FBI office or an exercise involving the activation of a command center (i.e., an exercise to test preparation for responding to a critical incident)?
  Yes
  No
  Don’t know

28. If you answered “Yes” to any question from 25 to 27, please provide the date (s) for exercises you intend to conduct or have conducted, and the type of exercise (simulated or table-top) that you intend to conduct or have conducted?

29. What did your District conclude from its most recent exercise? Check the most applicable answer.
  The CIRP and the exercise did not prepare the Office for a potential critical incident that might occur after the exercise
  The CIRP and the exercise prepared the District for incidents similar to those covered by the simulation exercise
  The CIRP and the exercise prepared the District for a full range of critical incidents which might occur
  Other

30. If you checked “Other” in response to question 29, please explain.

31. Did you complete an after-action report for any exercises your District participated in since 2004 (re: questions 25 through 27)?
  Yes
  No
  Don’t know

32. If you replied “Yes” to question 31, did you provide a copy to EOUSA or CTS?
  Yes to EOUSA
  Yes to CTS
  Yes to both
  Neither
  Don’t know

33. Is your District reporting the time it spends on CIRP activities?
  Yes
  No
  Don’t know

34. To whom is the time spent on CIRP activities reported (check all that apply)?
Office timekeeper
  EOUSA
  Reported on USA-Form 5 only
  Do not report CIRP activity
  Other
  Don’t know

35. If you checked “Other” in response to question 34, please explain.

F. CIRP Utilization

36. Have there been occasions when your District formally or informally used elements of your CIRP, such as activating the CIRP team, using checklists, or activating the telephone tree, without officially activating the CIRP?
  Yes
  No
  Don’t know

37. If you responded “Yes” to question 36, please describe the circumstances:

38. Without officially activating the CIRP, have there been occasions when your District formally or informally used your CIRP as a guide or reference in managing a crisis or scheduled event?
  Yes
  No

39. If you responded “Yes” to question 38, please describe the circumstances:

G. CIRP Activation

40. Do you know the specific circumstances under which a critical incident would be declared and your District CIRP activated?
  Yes
  No

41. Has your District experienced a critical incident since January 1, 2004? If your District did not experience a critical incident, mark “No” and skip to question 48.
  Yes
  No
  Don’t know

42. If you responded “Yes” to question 41, who declared the event/circumstances to be a critical incident?
  U.S. Attorney (or designee)
  FBI
  Other agency
  State/local authorities

43. Once the CIRP was activated, was an urgent report sent to EOUSA? Please provide the date of the urgent report or indicate “NONE SENT.”

44. If you experienced a critical incident, was the incident one which allowed your District to plan ahead (such as a trial or political convention)?
  Yes
  No
  Not applicable

45. If your District had a critical incident or incidents occur, what was the incident (check all that apply)
  A threatened or perceived terrorist act
  An alert to the possible existence of a biological, chemical, or explosive threat
  A terrorism-related trial
  An unplanned demonstration or political convention
  A severe weather event
  An event which required closing down or relocating your office
  An event which impeded access to your paper or electronic files
  An event which impeded communication with federal judges
  Other

46. If you responded “Other” to question 45, please explain:

47. If your District experienced a critical incident, how did the new role played by the Department of Homeland Security affect your District’s ability to respond? Check one.
  Improved our ability to respond
  Had no effect on our ability to respond
  Worsened our ability to respond
  Not applicable

48. If a city or town in your District evacuated due to weather or other event, did you activate your CIRP?
  Yes
  No
  Don't Know
  Not applicable

49. Is your CIRP available electronically to all District personnel who would be involved in managing a critical incident?
  Yes
  No

H. CIRP Effectiveness and Lessons Learned

50. Does your plan enable your District to address issues critical to United States Attorneys offices? Check all that apply.
  Communication among federal, state, and local authorities (including the media)
  Legal services to federal agencies
  Safeguarding of staff and sensitive information (such as grand jury material)
  Address known local vulnerabilities (such as earthquakes, weather events, militias, etc)
  District continuity of operations
  Provide for interoperability with other District security plans

51. Have you received after-action reports, lessons learned information, or copies of revised CIRPs from CTS, the EOUSA, or other USAOs after an incident occurred in another United States Attorneys Office?
  Yes
  No

52. Have you received after-action reports, lessons learned information, or copies of revised CIRPs from CTS, EOUSA, or other USAOs after a simulation exercise occurred in another United States Attorneys Office?
  Yes
  No

53. Have you received critical incident planning/response information from other USAOs by other means (informal contact, telephone call, etc)?
  Yes
  No

54. If you responded “Yes” to question 53, please detail the information received.

55. Did you find this shared information (questions 51-53) relevant and helpful for critical incident planning in your District?
  Yes
  No
  Not applicable (never received this information)

56. If you responded “Yes” to question 55, was this information incorporated into your District’s CIRP?
  Yes
  No

57. If you made changes to your District’s CIRP, did you subsequently supply a copy of the revised Plan to EOUSA?
  Yes to EOUSA
  Yes to CTS
  Yes to both
  Neither

I. Conclusion

58. Does the CIRP process need improvement?
  Yes
  No

59. If you responded “Yes” to question 58, how would you improve the CIRP process?

60. Please use this space to comment on any of your answers in this survey: