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Recommendation Number:
Resolved. The Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) agreed with our recommendation. ATF has assured the OIG that it will continue to work with the Asset Forfeiture Management Staff (AFMS) to resolve ATF’s system requirements and that it will continue to work toward the established estimated completion date of June 30, 2007. In order to close this recommendation, ATF should provide the OIG with documentation that substantiates the successful migration of ATF data to the Consolidated Asset Tracking System (CATS). Resolved. ATF agreed with our recommendation. ATF stated that it has provided the AFMS and the Treasury Executive Office for Asset Forfeiture (TEOAF) with appropriate supporting documentation necessary for the expeditious reconciliation and transfer of currently forfeited funds. In order to close this recommendation, ATF should provide the OIG with documentation that substantiates all funds at TEOAF have been transferred to the AFMS. In addition, ATF should provide us with written procedures requiring periodic reconciliation and the transfer of future forfeited funds held by TEOAF. The procedures will be utilized until ATF begins using CATS. Resolved. ATF agreed with our recommendation. ATF stated that it will implement a short-term solution that includes relocating seized assets and evidence in the event of a natural disaster or other significant event by commercial truck or trailer and storage in a commercial warehouse. ATF also stated that its long-term solution includes revising ATF Order 3400.1B, “Critical Incident Management System, and Continuity of Operations Plan,” to provide for the prompt relocation of seized assets and evidence in the event of a natural disaster or other significant event. In order to close this recommendation, ATF should provide us with documentation substantiating that the short-term solution was officially implemented nation-wide. In addition, ATF should provide us with the revised ATF Order 3400.1B, “Critical Incident Management System, and Continuity of Operations Plan.” Resolved. ATF agreed with our recommendation. ATF stated that the Beaumont, Texas, Field Office has been refurbished and the vault now meets ATF minimum security requirements. In order to close this recommendation, ATF should provide us with documentation substantiating that the vault meets minimum security requirements and that it has been inspected and approved by the appropriate authority. Resolved. ATF agreed with our recommendation. ATF’s Deputy Director issued a memorandum to all ATF field divisions reminding the field offices to accurately enter firearm data into N-Force. In addition, this memorandum reminded the field divisions to submit data for all firearms not previously traced due to operational security. In order to close this recommendation, ATF should provide us with a certification that all firearms taken into ATF custody since July 2005 and that have not been disposed of have been traced through the National Tracing Center, with the exception of those firearms for which a trace would jeopardize ongoing investigations.
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