U.S. DEPARTMENT OF JUSTICE
OFFICE OF COMMUNITY ORIENTED POLICING SERVICES
GRANT TO THE UNION COUNTY SHERIFF'S OFFICE
The Office of the Inspector General, Audit Division, has completed an audit of one grant awarded by the U.S. Department of Justice (DOJ), Office of Community Oriented Policing Services (COPS), to the Union County Sheriff's Office (UCSO), Oregon. The UCSO received a grant of $75,000 to hire one sworn deputy sheriff under the Funding Accelerated for Smaller Towns (FAST) program. The purpose of the additional deputy sheriff under the grant program is to enhance community policing efforts.
In brief, our audit determined that the UCSO violated the following grant conditions:
- The UCSO did not have a plan to retain the grant funded position.
- The UCSO generally was not in compliance with grant reporting requirements. The UCSO did not submit the Annual Department Report or Officer Progress Report for 1997. The Department Initial Report overstated the number of sworn officers and was not submitted timely. Three of the 13 required Financial Status Reports (FSRs) were not submitted and 5 FSRs were not submitted timely. The requests for reimbursement could not be reconciled to the associated FSRs. Requests for reimbursement using the Phone Activated Paperless Request System (PAPRS) were generally not documented. The amounts reported and requested as reimbursement for the grant were not based on the required actual cost data.