U.S. DEPARTMENT OF JUSTICE

Audit Report

OFFICE OF COMMUNITY ORIENTED POLICING SERVICES

GRANT TO THE CITY OF ISLAND CITY, OREGON

 GR-90-98-035

AUGUST 1998

EXECUTIVE SUMMARY

The Office of the Inspector General, Audit Division, has completed an audit of one grant awarded by the U.S. Department of Justice (DOJ), Office of Community Oriented Policing Services (COPS), to the City of Island City (CIC), Oregon. The CIC received a grant of $75,000 to hire one sworn deputy sheriff under the Funding Accelerated for Smaller Towns (FAST) program. The purpose of the deputy sheriff under the grant program is to enhance community policing efforts.

In brief, our audit determined that the CIC violated the following grant conditions:

- The CIC did not have a plan to retain the grant funded position.

- The CIC generally was not in compliance with grant reporting requirements. The CIC did not submit the Annual Department Report or Officer Progress Report for 1997. The Department Initial Report overstated the number of sworn officers and was not submitted timely. Three of the 13 required Financial Status Reports (FSRs) were not submitted and 5 more were not submitted timely. The requests for reimbursement could not be reconciled to the associated FSRs. Requests for reimbursement using the Phone Activated Paperless Request System (PAPRS) generally were not documented.

- The amounts reported and requested as reimbursement for the grant were not based on the required actual cost data resulting in $4,502 (federal share) in questioned costs.

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